TiE UK North is committed to handling and storing personal information in compliance with the terms of the General Data Protection Regulation (GDPR). This applies whether the information is obtained directly from individuals through the TiE UK North website by completing web forms or by other means such as phone calls, e-mail, printed forms, or in person. It also applies to information obtained from publicly available sources.
Whose information do we collect?
We collect personal information about the following categories of people:
- TiE UK members
- Sponsors and Partners
- Media and press
What information do we collect?
We collect two types of information from the website: The information you give to us and information we collect from you. The TiE UK website does not capture or store any personal information about individuals who access it, except where they voluntarily choose to give us personal details by email or by using an electronic form to register or to inquire about our services.
These are the details that we collect:
- Contact details – postal address, email address, phone number, name, title
- Occupation and professional activities
- Current interests and preferences
- Record of payments (payment for memberships and sponsorship are managed through a third party. We do not collect or store credit card information (such as account references or any credit/debit card details) in the TiE UK North portal. Credit Card information provided by the customer whilst making a payment is held with Stripe and Paypal.
- Attendance at events
We will only collect this information when there is a legitimate reason for doing so.
Why do we collect the information?
We collect the information in order to:
- provide and manage services, such as attendance at free and charged events
- manage contact with, and provide information to, supporters
- communicate news about TiE UK North
- communicate news about TiE UK North events
- issue invitations to TiE UK North events
- understand who our audience is to improve our services, or to provide information to funders or sponsor companies (we will only share information with visiting companies if you have given your consent to do so)
Information on TiE UK North Members Portal
When you participate in, access or sign up to any of the TiE UK North services activities or online content, such as newsletters, live chats, web, email, or create an account using the TiE UK North online registration process we may receive personal information about you.
The TiE UK North registration process requires you to give us personal information such as first name, surname, postal address, demographic information (such as postcode), mobile number, landline number email and password. We use this information to provide the services you have signed up to and for use in all our communications, reporting, analysis as well as the information collected about the use of the TiE UK North services. For example, many of our services require you to sign up for a TiE UK North Account. When you do, we’ll ask for personal information, like your name, email address, telephone number to store with your account.
Under the terms of the GDPR the lawful bases for processing personal information are:
- we need it to fulfil a contract (e.g. purchase of membership);
- we need it to pursue our legitimate interests including by communicating with current and potential partners and sponsors; and/ or,
- you have given your consent for us to do so.
What Information will TiE UK North collect from telephone calls
TiE UK North may collect telephony log information, such as your phone number, calling-party number, forwarding numbers, time and date of calls, duration of call information and types of calls.
Who collects the information?
Information is collected by, and on behalf of, TiE UK North. It may be shared by various chapters within TiE network in order for us to undertake a range of communications activities, both electronically, in print and through other channels.
When we share your data outside TiE UK North
- Always share it in a secure way
- Make sure it’s treated consistently with our privacy promise
- Not allow other companies to use it to contact you with their own marketing.
Who else can see how I’ve been using the site?
Only TiE UK North authorised personnel can view the personal data you provide to us.
How long do we hold the information?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with the TiE UK North. If your organisation’s system administrator deletes your TiE UK North account then your personal information is deleted immediately, and the remaining information is anonymised for analytical purposes.
We want to be sure that we have the most up-to-date information for you. If you discover that we have outdated information, such as address, e-mail address or change of name, please contact us via email@example.com
Where your information is stored
Your information is stored on secure, password-protected databases and networks. Access to the information is given only to staff with the appropriate authorisation. Data is held mainly in the United Kingdom with some on servers within India.
TiE UK North uses photography and film at events to promote its activities, build new audiences and report to partners and sponsors. These images may be used on our website, social media channels and in written reports within the TiE network. Any events being photographed will be clearly signposted to make the public aware. Public may request not to be photographed. We will seek parental consent to take photographs of children and young people under the age of 18.
You have the right to request copies of any of your data held by TiE UK North. If you would like to request this, please e-mail firstname.lastname@example.org.
You have the right to have your data rectified or erased. If you would like to request this, please email email@example.com.
If you no longer want us to use or process your data, you can opt out at any time via the unsubscribe link included in emails or contact us directly via firstname.lastname@example.org.
A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
The website uses Google Analytics to collect statistical data – please visit Google Analytics Terms Of Service for full details.
Other information collected from web browsers
Your web browser may also provide TiE UK North with information about your devices, such as an IP address and details about the browser that you are using and access to your device’s location through the web-browser if you have chosen to do so.
What if I am accessing TiE UK North websites outside the UK?
TiE UK North website is published in the UK. All personal information submitted by users outside the UK will be processed in accordance with this Privacy and Cookies Policy.
What Data Protection & Data Security are in place?
We work hard to protect TiE UK North and our users from unauthorised access to or unauthorised alteration, disclosure or destruction of information that we hold. In particular:
- We review our information collection, storage and processing practices, including physical security measures, to guard against unauthorised access to systems.
- We restrict access to personal information to TiE UK North employees, contractors and agents who need to know that information in order to process it for us and who are subject to strict contractual confidentiality obligations. They may be disciplined, or their contract terminated if they fail to meet these obligations.
Data is maintained under the provisions of the Data Protection Act (1998) and ISO 27001 Certified Security Framework.